Board Alerts 2008-2015

Dear Timber Lakes Owner: This may be a duplicate of this message. If so, we apologize. We are in the process of changing databases and are sending this message to the owners in the old database, as well as toothless in the new. Magnesium Chloride Test Site Tuesday, July 7, Timber Lakes is applying a magnesium chloride mixture on part of Blue Spruce Drive and sections of a few additional roads in the subdivision. We are testing this treatment to determine how much it will help bind the road product (prevent it from wearing away as quickly), prevent washboard and help keep the dust down. On July 7, Blue Spruce and other roads will be closed to through traffic and all construction vehicles. You should refrain from driving on those roads on that day. We will have detour signs in place. For local traffic only, you must DRIVE EXTREMELY SLOW (Maximum 3 MPH) or you will break up the finished application and possibly get the mixture on your car. If you do not follow this advice we are not responsible for any magnesium chloride on your vehicle. NOTICE OF TLPOA ANNUAL MEETING The Annual Meeting of the Timber Lakes Property Owners Association will be held on Saturday, July 11, 2015, at the Wasatch County Sr. Citizen Center at 10:00 a.m. Check-in begins at 9:00 a.m. The Center is located at 465 East 1200 South in Heber City, Utah. The purpose of the meeting is to elect three owners to serve as members of the Board of Directors and to conduct such other business as may be properly brought before the Board. Board Members will also report on their areas of responsibility. Ballots and additional information

Dear Timber Lakes Owners: We are going to apply a magnesium chloride mixture on part of Blue Spruce and sections of a few additional roads in the subdivision. We are bringing in a crew to apply the mixture on Tuesday, July 7. Blue Spruce (and the other roads) will be closed down to through traffic. For local traffic only, you must DRIVE SLOW or you will break up the finished application and possibly get the mixture on your car. We are not responsible for magnesium chloride on your vehicle. You can refrain from driving on those roads on that day. We will have detour signs in place. Thank you, Gary Hume President, TLPOA

MOUNTAIN MANAGER – Timber Lakes Property Owners Association Timber Lakes Property Owners Association is searching for a Mountain Manager to oversee and coordinate the day-to-day operations of Timber Lakes Property Owners Association, under the direction of the Board of Directors. Timber Lakes is a gated, private community six miles east of Heber City, Utah. For information about this unique mountain community in the beautiful Heber Valley, check out timberlakesutah.com ESSENTIAL FUNCTIONS Oversees and coordinates the day-to-day operations of Timber Lakes Property Owners Association, under the direction of the Board of Directors. Coordinates all resources that provide services to the association, including staff, vendors, contractors, and governmental agencies. Oversees the maintenance, repair and replacement of association facilities, vehicles, equipment, common areas and other assets. Collaborates with the Board to plan for long-term projects and improvements on the mountain. Implements the budget; monitors expenditures and makes recommendations for budget adjustments. Solicits competitive bids and coordinates negotiations for contractual services. Oversees all onsite administrative functions, including supervision of administrative assistant and roads maintenance staff. Interacts with the property owners to answer operational questions, investigate and resolve complaints; works with the Board to facilitate ongoing communication with the owners. Responds to urgent or emergency situations; arranges for outside assistance, as needed. MINIMUM QUALIFICATIONS - Minimum 5 years work experience managing multiple projects within the property management/construction field or other field closely related to the duties. This position requires excellent verbal and written communication skills, proficiency with Microsoft Office products (Word, Excel and Project), ability to prioritize and multi-task, and proven skills in project management, problem solving and supervision. Other requirements: Lift up to 50 pounds. Current driver’s license and good driving record. Applicant must be bondable. Subject to background and

Dear Timber Lakes Owners: Common Area Committee Work Party Saturday, June 13 from 10:00 – 12:00 – The Common Area Committee is asking for volunteers to join us for a few hours to assist us in our endeavors to complete a few of our 2015 projects. Meet at Jones Lake parking area. We are seeking volunteers to help in the following areas: • Gate garden beautification • Clean up Aspen Lake, expand Ogg’s Loggs, fix the dock, spread chips • Build a new trail on the Moose Trail • Weed spraying around Jones Lake, sew wild flower seeds • Restriction fences to keep 4x4 off common areas at Clyde Lake • Moving chips to selected areas (various areas) • Cut brush and trim trees • Stain the kiosk and signs We hope all that enjoy our amazing mountain common areas will take an hour or two to help us complete these projects. Contact us for more information. Thank you, The Timber Lakes Common Area Committee 435-785-8185 Spring Time Means Active Wildlife Be Respectful And Keep Your Distance. Moose, bears and cougars are EXTREMELY protective of their newborns. Please make sure your guests are alerted and take the necessary precautions with children and pets. DO NOT LEAVE FOOD OR GARBAGE OUTSIDE, this attracts bears and is unsafe and unfair to these amazing animals. To report bear or cougar sightings, contact the Utah Department of Natural Resources (DNR) (801)491-5678 to file a report. The state collects this data to learn about these species and it helps them determine if they need to relocate an animal. Also, report your sighting to Timber Lakes Security (435)785-8764. June TLPOA Board Meeting Our June board meeting is held on June 17,

Dear Timber Lakes Owner: “Dip into Chips” Saturday, May 16 from 9:00 – 5:00 It’s on, rain or shine! The TLPOA road crew will be onsite at the chip pile in the lower parking lot to load with the back hoe, for free, wood chips into owners’ trucks and trailers. Owners are welcome at any time to help themselves to the chips. On Memorial Day weekend the chip pile officially opens for members to bring down their deadfall and brush. Not Before! TLPOA Board Meeting May 20 All owners welcome. Check the private owners-only website for details. Wildflower Seeds for Sale A special seed blend for Timber Lakes can now be purchased at the TLPOA office. Each $10.00 bag contains enough seeds to cover 1,000 square feet. Planting wildflowers helps to prevent noxious weeds from propagating. This project is a fundraiser for the TLPOA Common Area Committee, which provides our community with hiking trails, gathering areas and beautification projects. Wildflower and native grass seeds will also available to purchase at the 4th Annual Timber Lakes Noxious Weed Awareness and Assistance Day (Weedstock) on Saturday, June 6, from 8:00 a.m. until noon near the recycling center. Bag Your Peanuts! Please abide by our Timber Lakes recycling etiquette. Do not leave items that you think someone else may want - there are other options for these items such as Free Cycle and thrift stores. DO NOT leave garbage at the recycling shed; take it to the dumpsters. Please review our earlier post what is acceptable and unacceptable to leave at our recycle center. We are having a particular problem with folks not bagging up their styrofoam peanuts, which then can fly out of the recycle truck as it drives down

Call for Nominations for TLPOA Board of Director Positions Three of the nine TLPOA Board positions will be open for election at the July 11, 2015 TLPOA Annual Meeting. If you are interested in running for a Board position, please fill out the Declaration of Candidacy form. To run for a Board position you must be a TLPOA member (owner) current on your assessments. The Declaration of Candidacy needs to be turned in or emailed to the TLPOA office, office@TimberLakesUtah.com, by May 1, 2015. Thank you for your attention, The TLPOA Nominating Committee: Cassandra Smith, Marie Barton, Amanda Romney. Dip into Chips Saturday, May 16 from 9:00 – 5:00 The TLPOA road crew will be onsite at the chip pile in the lower parking lot to load with the back hoe, for free, wood chips into owners’ trucks and trailers. Owners are welcome at any time to help themselves to the chips. On Memorial Day weekend the chip pile officially opens for members to bring down their deadfall and brush. 4th Annual Timber Lakes Noxious Weed Awareness and Assistance Day (Weedstock) Our annual Weedstock Day is Saturday, June 6, from 8:00 a.m. until noon near the recycling center. The Wasatch County Weed Department will provide FREE herbicide and some sprayers for residents to borrow for the morning. They will also provide instruction on application and safety. Volunteers will be available to help you identify noxious weeds on your property and answer questions. There will also be wildflower and native grass seeds available to purchase. Use the Current Form for 2015 ATV Stickers! Only the current form will be accepted to get TLPOA recreational vehicle stickers – old forms will no longer be accepted. ALL recreational vehicles in Timber

TLPOA Board of Directors Meeting on April 15, 2015 at the Cottonwood Country Club in Holladay. All owners welcome. Work session at 6:30, public meeting at 7:00. Check the private site at Timberlakesutah.com for meeting agenda. Call for Nominations for TLPOA Board of Director Positions - Three of the nine TLPOA Board positions will be open for election at the July 11, 2015 TLPOA Annual Meeting. If you are interested in running for a Board position, please fill out the Declaration of Candidacy form. To run for a Board position you must be a TLPOA member (owner) current on your assessments. The Declaration of Candidacy needs to be turned in or emailed to the TLPOA office, office@TimberLakesUtah.com, by May 1, 2015. Get your 2015 ATV Stickers! ALL recreational vehicles in Timber Lakes MUST have a current TLPOA sticker. ONLY owners can apply for stickers. Annual owner stickers cost $15.00 each. There are also 7-day Visitor stickers available for your guests' machines, for $10.00 each. Click Here for forms for these stickers or stop by the the TLPOA office or the security gate house. Recreational vehicles without a TLPOA sticker may be fined $100. TLPOA Common Area Committee planning meeting will be scheduled Saturday April 25th at 10:00 am at the TLPOA office. This committee wants to involve as many owners as possible in the development of this precious resource—our common areas. And it’s a great way to meet your neighbors! Anyone that wants to build, stain, rake, make “a trail” or has input, should attend. If you want to volunteer to be a “trail boss” (designated leader of a particular area) come on over! Do you have a youth group, church camp, book club, management team, scout group,

Monthly Meetings Tomorrow March 18, 2015 TLPOA Board Meetings. All owners welcome. Check the private site for details. Check Your Gate Remote – Don’t Get Stranded! Our new gates are up and running great! We hope they bring reliable security at a low cost for many years to come. If you haven’t already, please make sure we have your gate remote codes entered into the new system so your remote will work. If you have not done this, or have not tested your remote after having your code re-entered recently, they may not work and you will not be able to get in after security has left for the night. For the next month Security will be asking EVERYONE to use their remotes to come through the gate. They may not be automatically opening the gate for you even if they see your owner’s windshield sticker. This is so you can test your remote. Please be patient, this delay is to make sure your remotes work properly. Remote Opener Batteries You should consider changing the battery in your remote – A23 or L1028 are the sizes. You can get them in Heber at Days Market or Walgreens. They may also be available in other stores. DO NOT try to piggy-back, or follow another car too closely through the entrance – the gate arm will close on your car. Also, as you approach the front gate, dim your headlights, so security can more easily see your owner’s vehicle windshield sticker. Free Waste Drop-off Check out your annual bill from Wasatch County for Waste Collection Service (TLPOA dumpsters) from the Wasatch County Solid Waste Disposal District. At the bottom there is a “Cleanup punch pass, KEEP THIS

Dear Timber Lakes Owners: We are holding our February board meetings tomorrow night. Please check the private, owners-only website for the agenda and location. Please contact our security team ahead of time if you have a contractor or service provider coming to your property. Depending on road conditions (snow, ice, mud, etc) some trucks may not be allowed into Timber Lakes. Please dim your headlights as you approach the gate at night. This will help our security team see your owner's sticker in time to open the gate for you. We hope to see you at the meeting on February 18. Gary Hume President, TLPOA Board of Directors

Due to a technical problem with the remote gate opener software, we need to delete all gate remotes and re-enter the code for each individual remote. As soon as possible, every owner that has a gate remote needs to provide us with the two codes from each remote you own. We apologize for the inconvenience and for the short notice but we are unable to repair the problem without deleting and re-entering the remote codes. Please stop by either the security gate house or the office and give us the two codes from the back of each of your remotes. You may also email us the information. We are deleting all current remote codes on Tuesday, January 27, 2015. Your remote(s) will not work until you provide us with the codes from each of your remotes. Click here for specific instructions on the information we need ==>> Download the Gate Remotes Form Please complete this form and return it to us in person or by email as soon as possible. Gary Hume President, TLPOA

Dear Timber Lakes Owner: 1. Happy New Year! We are are holding our first board meeting of the new year this week. Please check the private, owners-only site for the location, time and agenda. 2. We periodically post road updates. Check out the most recent Road Updates. 3. Get your 2015 ATV Stickers now! ALL recreational vehicles in Timber Lakes MUST have a current TLPOA sticker. ONLY owners can apply for stickers. Annual owner stickers cost $15.00 each. There are also 7-day Visitor passes available for your guests' machines, for $10.00 each. Forms for these stickers are available at TimberLakesUtah.com, the TLPOA office or the security gate house. 4. Line up your building projects now for spring - all external projects require you to submit a form to the TLPOA office. Visit TimberLakesUtah.com for TLPOA construction information. 5. Please be mindful of how busy Timber Lakes has become and do not let your dogs stray from your property - for your pet's safety and in consideration of your neighbors. 6. Snowman Contest! Send your pictures (with lot # name and names of anyone in the picture) to office@TimberLakesUtah.com to be considered for use in the Spring/March issue of the Timber Lakes Times and on the website! Submissions due by February 18. 7. Attention Snowmobilers! Make sure you and your guests respect the easement across the LDS Church Camp property - stay within the marked boundaries. We don't want to loose our precious snowmobile route to the National Forest. 8. We remind you that we have quiet hours for snowmobiles, ATVs and dirt bikes - 10 pm to 7 am - all year around. 9. The TLPOA is enforcing the warnings posted on our Road Safety Signs

Timber Lakes Owners: 1. Dip into Chips - The wood pile in the lower parking lot has been chipped and you are welcome to help yourself. The chips are for TLPOA members only to use on their property in Timber Lakes. In other words, the chips are not to be hauled out of Timber Lakes. If you are hauling chips, please follow the road rules and DO NOT take tandem-axle trailers or vehicles without 4-wheel drive and/or chains up the roads marked with the red warning signs. 2. Architectural Control Committee - The TLPOA Board is looking for 3 to 5 owners who would like to serve on this committee to oversee the Association's Architectural Control Regulations. For more information or to apply for the committee, please contact Cliff Lackman, TLPOA Board member in charge of Building and CC&R Compliance, at CliffLackman@TimberLakesUtah.com or (801)368-8798. 3. Chipping the Roads - We remind owners to make sure you have the proper 4-wheel drive vehicle, snow tires and equipment (studded tires, chains) when driving on Timber Lakes roads. However, there are times when ice can still be an issue. Gordon Huetter, TLPOA Board member in charge of roads, explained at our November Board Meeting how “chipping” (small rocks) is properly used on gravel roads. Gordon said, “Chips actually attract the sun and heat up, then melt the ice, possibly causing more ice during the night. Conditions must be evaluated before chips are applied. If the road is snow-packed chips should NOT be used, they can disrupt the base.” Here is the list of the 6 self-serve chip barrels that have been placed around the mountain: 1) Cottonwood Lane & Blue Spruce 2) Ridgeline Dr. at Ridgeline Circle 3) Ridgeline Dr. at

Timber Lakes Owners: Meetings We are holding our regular board meetings this week, on Wednesday, November 19, 2014 in Heber City, Utah. The location, time and agenda are available on our private, owners-only website. All owners are invited and welcome to attend. Removing Snow From Your Driveway When you or your hired snow remover are clearing your driveway, you cannot leave your snow in the road. In other words, when you or your hired snow remover plow your driveway you must push the snow completely out of the road, and not leave any obstacles in the road or hinder safe travel in any way. Please do not endanger your neighbors. Owners Removing Snow From the Roads If you are removing snow on one of the TLPOA roads, please do not interfere with our main plow routes or get in the way of the TLPOA plowing crew if they are out when you are. The TLPOA road crew has the right-of-way - just like noted along the highways of our country, "Do not Interfer with Snow Plow Operations." Winter Driving Timber Lakes is a mountain community where you drive at your own risk. Winter driving requires skill, caution, 4-wheel drive and chains or snow tires. Please be careful. Please slow down! It is more important then ever to respect the speed limits on the mountain. However, just because the speed limit sign says 25 mph it does not necessarily mean that you can safely drive at that speed. In the winter, the speed limit may be way faster than you can safely turn a corner or come down a descent. Judging by the tracks this past weekend, many drivers found themselves in the ditch, spun sideways

Timber Lakes Owners: Roads Starting October 15, 2014, the roads in Timber Lakes will be closed to vehicles weighing more than 10,000 pounds. This could occur sooner if weather dictates. After October 15, access will be determined on a day-by-day basis, depending on the weather, and only by permission from Rich Parker, Mountain Manager. If you are building, it is your responsibility to notify your contractor. New Office Hours Effective Wednesday, October 1, we have new office hours, as follows: Mon 9:00 am - noon and 1:00 pm - 4:00 pm Tue 9:00 am - noon and 1:00 pm - 4:00 pm Wed 1:00 pm - 5:00 pm Thu 9:00 am - noon and 1:00 pm - 4:00 pm Fri 9:00 am - noon and 1:00 pm - 6:00 pm 1st Saturday of every month 9:00 am - 12:30 pm Closed on all Holidays Chip Pile Closed The chip pile is closed. Do NOT unload any additional material onto the pile. We are now making arrangements to have the pile chipped. Meetings Our October Board Meetings are scheduled for Wednesday, October 15, 2014 in Salt Lake City, Utah. The location, time and agenda are available on our private, owners-only website. All owners are invited and welcome to attend. Thistle If your property has Musk Thistles that have gone to white heads, please remove the heads and place them in a bag in the trash (not into the chip pile). This will save thousands of seeds from spreading onto your or your neighbor's property. Wild Flowers Late fall is a good time to plant wild flower and grass seeds in disturbed soil. Specialty blends are available for sale at the TLPOA office. Gary Hume, President Timber

The Chip Pile will close on September 21, 2014. The last day you can add to the wood pile at the lower parking lot is Sunday, September 21, 2014. After that date, the pile will be closed for chipping. We WILL NOT have another location to pile your dead wood so use this location while you can. Please clear your lot and reduce fire danger in Timber Lakes. Remember, no construction materials are allowed in the pile! After the chip pile is closed you will need to take your debris to the Wasatch County Solid Waste Disposal, 1891 West 3000 South, Heber City. Who is paying for the chipping? The chipping can be paid for by a State Matching Funds Grant, but owners need to turn in a TIMBER LAKES PROPERTY OWNERS ASSOCIATION MATCHING FUNDS FORM. You can find these forms at the kiosk by the chip pile, at the TLPOA office or online by clicking here. Any clean-up of dead debris on your property should be documented on the form – including how many hours you spent cleaning up. For example, if you and your spouse worked together for 10 hours each to clear dead timber and undergrowth from up your lot, that is 20 hours to report. If we collect enough hours we can reapply for the grant for this year. Thank you, Gary Hume President, TLPOA

Timber Lakes Owners: Meeting We are holding our regular board meetings in Salt Lake City on Wednesday, August 20. 2014. Location, time and agenda are available on our private, owners-only website. All owners are invited and welcome to attend. Signs Our CC&Rs (Article IV Section 9) prohibit signs that are not approved by the Association. The Association has a Sign Policy and Procedures document that outlines what kinds of signs are allowed, how to obtain approval and the consequences for non-compliance. More information is posted here on our website. Thistles We recently sent out information about thistles and other noxious weeds. If you let one thistle plant bloom, it distributes more than a thousand seeds. Please control the thistle on your property. Click here for more information. For the TLPOA Board, Gary Hume, President

Board Change Over the past few years the TLPOA Board has come to understand that there are many projects that need to be addressed. Yet, somehow we never seem to make it through the priority list. One of the primary reasons for this is that we are a volunteer Board.  The day-to-day emergencies overtake the good intent of fixing the items that are continually discussed as areas the need improvement.  Theresa Gubler, who has been a Board member for the past three years, and was recently reelected, offered to resign from the Board and become a consultant for a short period of time to address the many projects that need attention now so that we could focus on the most important of these and not keep kicking them further down the road. There are too many projects to list here, but they include writing standard operating procedures for all departments and positions, and to make an initial pass at rewriting the CC&Rs before turning that over to our attorney for a final version.  The Board has accepted Theresa’s resignation and also has hired her as a full-time consultant for a short period of time to work on-site to accomplish the many tasks that will be outlined by the Board as this transition moves forward.  Rich Parker will continue to serve as our Mountain Manager. Rich oversees operations and our property management company, FCS, will continue to provide resources for managing finances, collections and systems. Theresa, the Board thanks you for the countless hours you have contributed over the past three years and we look forward to your help in organizing the operational aspects of the Association and helping it run more like a business. As a result of Theresa’s resignation, the Board took into consideration the runner-up in our recent

Property Owners: We held the annual meeting of the Timber Lakes Property Owners Association in Heber City, UT on July 12, 2014.  Monty Botosan, our Treasurer presented an update on the Association's financial status. We participated in a question and answer session.  We held our annual election and three incumbents, Monty Botosan, Mark Runia, and Theresa Gubler, were re-elected.  Immediately following the annual meeting the Board met to elect the officers for the Association for the next fiscal year.  The following were elected: President – Gary Hume Vice President – Mark Runia Treasurer – Monty Botosan Secretary – Theresa Gubler The following assignments were then made to members of the board: Roads – Gordon Huetter Common Area – Jeff Meierhofer Security – Craig Allen Capital Improvements/Risk Management – Dave Gagnon CC&R Compliance/Architectural Control – Cliff Lackman Thanks to every owner who participated in the election, either in person, by proxy or by mail. Gary Hume President, TLPOA