For those who have paid their annual assessment, thank you! For those who have not, it is due and payable by March 31, 2013. Late fees and interest will be charged after March 31. Please contact the office at 435.785.8762 if you have any questions. Board of Directors Timber Lakes Property Owners Association
An owner reported seeing a large mountain lion in the driveway along Tanglewood last weekend. When you are outside in Timber Lakes, be aware that large animals are in the area and take appropriate cautions, especially when you are outside with children and domestic pets. So far this summer, owners have reported a cougar, bear and mountain lion.
In advance of the official meeting minutes, here is a quick summary of our annual meeting, which took place on Saturday, July 11, 2010. We had status reports from the board members, heard an update from our County Councilor on the progress of the fire station, and elected three board members for three-year terms. The two incumbent board members, Ole Smith and Shane Olson, were reelected and one new member, Milt Taylor, was elected. Following the Annual Meeting, the board met and elected new officers for the fiscal year. Assignments were also juggled a bit. Here is the way things break down: President Craig Allen Vice President Admin Mike Durr Vice President Operations Shane Olson Treasurer Milt Taylor Secretary John Blickenstaff Security Gary Hume Compliance & External Relations Ole Smith Compliance & Safety Andy Berry Legal Rondo Fehlberg Along with their other duties, Craig Allen will handle Risk Management & Insurance, Mike Durr will serve as the State Fire Liaison and handle Fire Safety and John Blickenstaff will continue to manage the Website. Other assignments that will be made soon include Cabin Plan Approvals and the Newsletter. We will update the website contact information. In the meantime, if you have a question, email it to one of the board members and we will make sure it gets to the right person.
We will hold our next regular Board Meeting on Wednesday, June 9, 2010 at 7:00 pm in the Whitmore Library located at 2197 East Fort Union Boulevard (in Cottonwood Heights) in Salt Lake City. We welcome our owners' attendance and participation. Our annual meeting will be held in Heber City on July 10 at 10:00 am.
Due to a scheduling error, the Whitmore Library in SLC is not available to us for our upcoming Board Meeting. Several other libraries in the Salt Lake Valley are also unavailable that night. Therefore, we will hold the meeting in Heber City. We will meet on Wednesday, April 14, 2010, in the Wasatch County Senior Citizens Center, adjacent to the library, located at 465 East 1200 South in Heber City, Utah at 7:00 p.m. We apologize for any inconvenience this may cause our owners. You are welcome to attend our meetings as we appreciate your input and participation.
If you are a full-time resident of Timber Lakes and have not received a 2010 census form, wait until April 13 and then call 866.872.6868 to request a form. If you call before then, you have to know your Census ID number, which was printed on the form you never received. If you wait until the 13th, you won’t need to know your ID number and you can request a form be mailed to your Timber Lakes Est address. The Census Bureau, like all other federal agencies, is run by geniuses. They apparently mailed the forms to the Timber Lakes physical address.
Our regular meeting of the Board of Directors of the Timber Lakes Property Owners Association will be held at 7:00 p.m. on Wednesday, March 10, 2010, at the Wasatch County Senior Citizen's Center, located at 465 East 1200 South in Heber City, UT. Owners are welcome to attend and encouraged to participate.
Several owners have inquired about the vendor PayPros LLC appearing on our monthly warrant list. I want to explain who PayPros is and why we use their services. Professional Employer Organization PayPros is a professional employer organization, or PEO. A PEO is a company that provides services that enable their clients to cost-effectively outsource the management of human resources, employee benefits, payroll, workers’ compensation and other related services. A PEO does this by hiring a client company’s employees, thus becoming their employer of record for tax and insurance purposes. It then leases them back under contract to the original employer. This practice is known as co-employment, employee leasing or staff leasing. The PEO is responsible for staying current with federal, state and local employment regulations and files all payroll-related tax forms, freeing their client from the need to handle all of these functions themselves. In other words, our PEO handles human resource functions so that we, the Association, do not have to hire an employee to do this for us. PayPros PayPros is the PEO we have used since April 2008. They were founded in 1998 and provide services to clients in Utah, Colorado, Arizona and Nevada. Using PayPros eliminates the liability from the Association of having to worry about keeping up and complying with payroll-related tax law, regulations, filings and forms. For the services they provide us, we pay a tiny fraction of what it would cost to pay an Association employee to do the same. You can learn more about PayPros by visiting their website. Thanks Thanks to you owners who are looking at the website, attending meetings, asking questions and making suggestions. We welcome your input. John Blickenstaff, Treasurer
We will hold our first Salt Lake valley board meeting of the year on Wednesday, February 10, 2010 at 7:00 pm in the Whitmore Library located at 2197 East Fort Union Boulevard (in Cottonwood Heights). We welcome our owners' attendance and participation. The following meeting will be held in Heber City on March 10.
Change is good, and in this case, the changes benefit all Timber Lakes owners. At our meeting tonight, we announced that the Board has appointed two new directors to complete the terms of two members who resigned earlier. In addition, several board members received new assignments. We welcome Andy Berry and Shane Olson to the board and thank everyone who applied to serve. We are glad to have a full board again, and appreciate the willingness of all the applicants to get involved in finding solutions for Timber Lakes. The specific board assignments, effective immediately, are as follows: Mike Durr President, State Fire Liaison Gary Hume Vice President of Operations (Roads, Water Company Liaison) Ole Smith Vice President of Administration (Wasatch County Liaison, Heber Valley Camp Liaison, Fire Safety Projects) John Blickenstaff Treasurer, Webmaster, Office Craig Allen Secretary, Security, Risk Management, Insurance Program Andy Berry Safety, Construction Compliance, CC&R Compliance, Annual Meeting Rondo Fehlberg Legal Issues Shane Olson Construction Compliance, CC&R Compliance, Common Area Improvements Rob Roueche’ Cabin Plan Approval, CC&Rs, Newsletter I have served on the Board for two years and as the president of the Association for the past 18 months. I appreciate the support I received from most of you. Although everything that I said or did as President drew criticism from a few owners, many of you expressed your approval of how we are trying to resolve issues. I want to thank those of you who follow the issues and express your opinions. We always make better decisions when we hear from our fellow property owners. I also want to thank the members of our Board, who work tirelessly to improve the quality of life on the mountain.
At the request of many property owners, we have made the necessary changes to be able to accept your payments to Timber Lakes Property Owners Association by credit card. This service is available, effective immediately. Because we are a non-profit organization, and every penny counts, we have determined that the cost to the Association for processing credit card transactions needs to pass to the owner who is using the card. After consulting with our bank, and at their recommendation, we will add a processing fee to the amount you are paying by credit card. That fee will be $15 or 3% of the total, whichever is greater. For example, if you were paying this year’s annual assessment, and you did not owe a late fee or interest, the amount would be $558. The processing fee is $16.74 (because 3% of $558 is greater than $15). If you were purchasing two snowmobile/ATV stickers and two gate remotes, the total would be $90. The processing fee is $15 (because $15 is greater than 3% of $90). We can take Visa, MasterCard and Discover Card. We cannot accept American Express or any other credit cards. To pay by credit card, please call the office during business hours and the staff will assist you. We are not setup for you to use a credit card online.
Property owners in the Timber Lakes Estates subdivision must pay an annual assessment. We use the assessment primarily to build and maintain roads and to remove snow during the winter. It also funds our operating expenses, such as the employee payroll, security and common area maintenance. By covenant, the annual assessment fee may not be increased from year to year by more than 10% without approval of a 2/3 vote of members present in person or by ballot at a special meeting called to consider such an increase. Although we send out an invoice as a courtesy to owners, the assessment is due and payable even if you do not receive the invoice. Our CC&Rs and Bylaws require the collection of late fees if you do not pay your assessment on time, regardless of the reason. As a property owner, you are responsible for notifying the Association of any change in your mailing address and/or telephone number(s). There is a $100 fee, payable to the Association, for transferring ownership of each lot. In a normal real estate transaction, the title company will make sure the transfer fee is paid. If you do not use a title company, or if your title company missed this fee, you are still required to pay the fee before you can access your property through the main gate. The annual assessment fee for 2008 is $508, was due in January 2008 and was late after March 31. All accounts with an outstanding balance have been turned over to our attorney for collection. The annual assessment fee for 2009 is $558, is due in January 2009 and will be late after March 31. We have posted our Our Accounts Receivable Policy,